Worksolutions Stocktake System

MULTI-TENANT STOCKTAKING & INVENTORY PLATFORM

Stocktaking Made Simple,
Accurate & Mobile-First

Selah Worksolutions Stocktake System turns any smartphone into a professional stock-counting device. Scan barcodes, count offline, and get clear results your team can trust — made for South African businesses.
How It Works

Scan

Barcode & QR on any phone camera

Count

Quantities, cartons, incremental entry

Sync

Offline queue uploads when you reconnect

Report

Variances, approvals, valuation reports

Why Teams Choose This System

Everything about the platform is built for real stock floors — not demo data.

Offline-First

Keep counting through load-shedding and dead zones. Syncs when you are back online.

Low-Data Usage

Light on bandwidth and data costs — designed for South African connectivity.

Multi-Tenant & Secure

Every business’s data stays isolated, audited and access-controlled.

Any Smartphone

No special hardware. Use the cameras your team already carries.

WHAT IT IS

A stocktake system that behaves like a real operations tool

Selah Worksolutions Stocktake System is a multi-tenant platform for counting and controlling stock. Counters scan and submit on their phones. Managers review variances and approve adjustments. Auditors trace every change. The same engine that runs the count also powers inventory beyond the count.

Built for operators, not auditors alone

From a single store to multi-location wholesale — the workflow stays clear and accountable.

  • Run full, partial, cycle and zone stocktakes
  • Multi-tenant SaaS — one platform, many businesses
  • Custom branding, domains and reports per tenant
  • Works on the Progressive Web App (PWA) in the browser
  • Owner, Manager, Counter and Auditor roles built in
  • Append-only count history you can audit
  • Real-time dashboards for progress and variance
  • Ready for POS/ERP connectors (WooCommerce, Sage, SAP)

HOW IT WORKS

From Scan to Report in 8 Clear Steps

A transparent, auditable workflow — from login to a finished report.

1. Login

Counters sign in on their own phone in seconds.

2. Select Stocktake

See only the stocktakes and zones assigned to you.

3. Scan

Continuous barcode and QR scanning with the camera.

4. Count

Enter quantities, scan cartons, or count incrementally.

5. Sync

Offline counts upload automatically once connected.

6. Review Variance

Expected vs counted quantities compare instantly.

7. Approve

Managers approve adjustments or trigger a recount.

8. Report

Generate stocktake, variance and valuation reports.

Login to Stocktake

THE PLATFORM

A Complete Stocktaking & Inventory Engine

Not just a barcode counter — a multi-tenant inventory engine with stocktaking as its first module.

Enterprise Stocktaking

Full, partial, category, location, zone, cycle and random-audit counts.

Multi-Barcode Recognition

EAN-13/8, UPC, Code 128/39, ITF, QR and Data Matrix in one pass.

Offline Stocktaking

True offline-first PWA with a local sync queue and conflict resolution.

Instant Discrepancy Flags

Variances surface the moment counts are submitted.

Real-Time Dashboards

Live progress, variance trends and counter performance.

Multi-Store Operation

Unlimited locations, warehouses and zones per business.

White-Labelling

Custom logo, colours, domain and branded reports per tenant.

Role-Based Access

Owner, Manager, Counter and Auditor — each sees only what they need.

POS / ERP Integrations

Connector architecture ready for WooCommerce, Sage, SAP and more.

BEYOND THE COUNT

Full Inventory Management

Stocktaking is just the start. The same product, location and movement engine powers full inventory control.
  • Stock Movements
  • Receiving
  • Transfers
  • Low-Stock Alerts
  • Minimum / Maximum Levels
  • Stock Valuation
  • Suppliers
  • Purchase Orders
  • Cycle Counting
  • ABC Analysis
  • Stock Ageing
  • Serial Numbers
  • Batch Numbers
  • Expiry Dates
Login to Stocktake

WHO IT’S FOR

Built for Every Business That Holds Stock

From a single retail store to a multi-location wholesale or logistics operation — if stock moves through your doors, this system is for you.

Retail

Clothing, electronics, furniture, supermarkets and general merchandise.

Wholesale

Food, hardware, electrical, packaging and auto-parts distributors.

Warehousing

Warehouses, distribution centres and 3PL / fulfilment operators.

Hospitality

Restaurants, hotels, guest houses and catering operations.

Specialist

Hardware, auto-parts, schools, offices and equipment-intensive sites.

ONE PLATFORM, EVERY ROLE

Who Gets the Most Out of It

Role-based permissions keep every person focused on their job — and keep tenant data isolated. The system pays for itself when counts are faster, cleaner and easier to approve.

Store Owner

Full control of settings, locations, products, users, stocktakes and reports — without spreadsheets.

Best for: owners who need trustworthy numbers every cycle.

Manager

Assign counters, watch live progress, review variances and approve adjustments.

Best for: teams that need faster close-outs with clear accountability.

Stock Counter

A deliberately simple app: scan, count, submit — nothing more.

Best for: floor staff who need offline speed on any phone.

Auditor / Supervisor

Independent review: audit counts, lock stocktakes, generate audit reports.

Best for: compliance, franchise groups and external auditors.

Login to Stocktake

Ready to Run Your Next Stocktake?

Log in to access your dashboard and start counting in minutes.